Before you can submit a tournament for approval the tournament director will need to ensure that the checklist is complete.
Only when all four are showing green then you will be able to submit.
You can view your checklist status from the top bar when you are creating your tournament or by clicking the complete the checklist link.
The checklist has four categories and when complete will show green and not complete are yellow.
Add events: Your tournament must have at least one event attached to it. This is where the detail of who the event is for. Further details on adding events are available in the Tournament Application article.
Assign a tournament director: The tournament director must be an approved tournament director, be registered to the Serve Tennis account you are submitting from and safe play approved. In this section, it will give you what else is needed. If you are a TD at a number of different facilities, you need to register for each facility individually.
Examples may show:
{Name of TD} Invitation not accepted) - in this instance, the TD has not accepted his invitation to the facility's Serve Tennis account. You can check the status of the invitation by checking TD in the contacts tab in Serve Tennis. As an administrator, you should ensure that the TD has the TD box ticked in the roles. (You can see more information here
Tournament director is not Safe Play approved - if your TD is Safe Play approved, it will automatically update. It may be that their Safe Play is linked with another email address or it has expired. You can check this by heading to the programming tab.
In the Staff on the top right-hand side of the module, add your coach and it will display their Safe Play status. More information on Safe Play is available here: Welcome to Safe Play
{Name of TD} Not a contact) - this is when the TD has not accepted their invitation from the National, Section, or District staff. The invitation would have been sent to the email address, they do expire after 3 weeks, so you may need to contact the section or district staff to invite you again or contact customer care and we can send this to you.
Website Information: Whilst this is not mandatory to complete prior to submitting the tournament. You can amend this prior to publishing the tournament. You need to mark this as not doing if you do not wish to add prior to the submission. Further information available here: Overview of the Tournament Information Web Page Details
Confirm Rules and Pricing: Here you can check the setting you have. You are able to offer discounts, manage how many events the participant can enter, etc. Remember to press save. Further details available here: How to Set the Rules & Pricing Details for a Tournament
Once all four of your checklist are showing green then you will be able to submit the tournament. Please remember, once you have submitted the tournament you will not be able to edit the details of the tournament. If you do need to make an edit, then you will have to contact the section staff to ask them to make it back to planning.
Once successfully submitting you can see the status of your tournament change. Once approved, you will be able to publish and pay. For more information on submitting your tournament application, please refer to the tournament application guide.